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Eudora exists as a public domain Internet mail program for the Macintosh, and in a commercial version available from QUALCOMM, Inc. It was written by Steve Dorner of the University of Illinois at Urbana/Champaign [firstname.lastname@example.org].
Opening and Configuring Eudora
Double-click on the file Eudora Settings in your Eudora folder.
Pull down the Special menu and select Configuration. Using the the mouse, position the cursor in the field in which you wish to type (click once in the field).
Click OK (or press return).
- In the POP account box enter your username followed by @mathforum.org (e.g., email@example.com)
- Real Name: Type in your real name (e.g., Annie Fetter).
- SMTP Server: mathforum.org
- Return Address: can be omitted (by default, same as POP account)
- Ph Server: cc.swarthmore.edu
Sending & Receiving Messages
Sending yourself a test message using Eudora:
To send a new message, select New Message from the Message menu (or type Command-N). A new message window will appear.
- In the To field enter your own username.
- Press the tab key to go to the Subject field (or use the mouse to position the cursor there). Type a subject that will remind you what your message is about (e.g., this is a test).
- If you wish to send a copy to someone press the tab key once and type his or her username after Cc:; if you wish to send a 'blind copy' so that only the recipient will know he's received it, press the tab key again and type the username following Bcc:.
- Press the tab key again to move to the body field and type your test message. If it's long, you can save it periodically by selecting the Save command from the File menu (or by typing Command-S).
- When you're ready to send your message, click once on the Send button at the top right-hand side of the window (or type Command-E).
- The window will close. A progress dialogue box will appear as your message is sent to the mail server system and will disappear when it has been sent.
Reading your test message:
You must Check Mail when you want to see new messages; they do not appear automatically just because the In mailbox is open.
- From the File menu select Check Mail (or type Command-M). You will be asked for .
- Eudora's In mailbox window will open with a summary line showing each message and columns indicating the status of the message (a bullet indicates a message hasn't been read, R shows it has been replied to, F is for forwarded, etc.), the sender, the time and date sent, the length of the message, and the subject.
- It's a good idea to learn to leave your In mailbox open; do not close it before you quit. (To quit, select Quit from the File menu or type Command-Q).
- Double-click on the message summary line or press Return to open the message. A message window will open with the test message in it.
- After you've read your message, close the message window by clicking once in the box at the upper left (or type Command-W).
- If you wish to delete a message, select (highlight) it by clicking on its summary line in the In mailbox window, and choose Trash from the Transfer menu (or type Command-D). You may then select Empty Trash from the Special menu or wait until you quit from Eudora, at which time it will be deleted.
To send a message to more than one person, list all of the e-mail addresses in the To field, separated by commas. Cc: recipients show up in message headers; Bcc: don't.
Replying to Messages
You can reply to a message while it's open and you're reading it, or by selecting (highlighting) it in the message summary line of the mailbox.
- Select Reply from the Message menu (or type Command-R). All the required header information will be supplied: To is set to the address of the original message sender, and Subject is set to Re: the original subject.
- The full text of the original message is included in the reply window with > (the standard Internet convention for quoting the text of a previously received message) at the beginning of each line. You can edit this text, add comments, or delete all or part of it. You will usually delete all but the sections to which you're replying, placing your replies immediately following each quoted section.
- If you want to delete all of the previous text, as it opens and while it's still highlighted, just start typing.
- When you have finished typing your reply, click on the Send button (or type Command-E).
Eudora has an excellent built-in help file accessed through the "?" icon on the menu bar at the upper righthand corner of your screen. Choose Show Balloons and, using the mouse, move the cursor across the area or menu item you're interested in; help messages will appear. We include some information below for those times when you are not near your computer, but recommend that for complete documentation you use the Eudora application itself when possible.
Creating a New Mailbox in Eudora
Select the message. Choose New from the Transfer menu. When asked for a name for the new mailbox, type in a name and click OK. To read mail stored in that mailbox, select it from the Mailbox window where you will find all your mailboxes listed. To delete a mailbox, choose Mailboxes from the Special menu, click on the mailbox name in the mailbox editing window that appears, and click on the Remove button.
Select Nicknames from the Special menu (or type Command-L). The Nicknames window will open.
- Click on the New button and in the Nickname field type a name without spaces or commas (e.g., Annie).
- Type the full address (firstname.lastname@example.org) in the Address field. You can enter many addresses separated by commas and use one nickname for a list.
- Send a message with the nickname in the To field.
The address you will use for the outside world is email@example.com. The dots and the @ sign are very important and there should be no blank spaces in an e-mail address.
E-mail addresses vary widely and you can't guess them correctly. If you need someone's e-mail address, write snail-mail or pick up the phone and ask.
If you know someone's e-mail address, you can often finger him/her in Eudora by choosing Ph from the Special menu, typing in the username and domain (e.g., firstname.lastname@example.org), and clicking on finger (if the person's local you can click on Ph). In this case you'll find all the Steves on the Geometry Forum.
The last part of an Internet address is the top-level domain. Examples include indications of the kind of domain (com = commercial organization, edu = educational; gov = government; int = international; mil = military; net = networking; org = non-profit) or a country (ca = Canada, ch = Switzerland [Cantons of Helvetia], de = Germany [Deutschland], es = Spain [Espana], etc.).
You can send an attachment using Eudora if you wish someone to see the actual file format you're using.
- Select Attach Document from the Message menu (or type Command-H). Locate the document you wish to send on your floppy disk or hard drive, and click Open. You'll see the name and location of this file appear after X‚Attachments in your Eudora mailbox window. When you send your message, which should probably mention the file you're attaching, the attached document will accompany it.
- Do not attach a document unless you're pretty sure the person who will receive it has the applicationãe.g., the word-processing program or Sketchpadãwhich you used to create it. It can be difficult or impossible to read an attachment if you don't have the right software. When possible, and whenever formatting is not crucial, copy and paste the text into the Eudora message itself.
- If you change your mind and don't want to send an attachment, delete it from the X-Attachments field in the message header.
- When you receive a message with an attachment it will be saved to the folder pre-designated in the Configuration window. Select Configuration from the Special menu to bring up this window; you might either create a folder called Attachments and set Eudora to save your attachments to that folder, or save attachments to your desktop and decide where to put them later.
- If you don't have the software used to create an attachment you receive, you may be able to open it by opening your own word-processing application (MS Word, WordPerfect, MacWrite, etc.) and selecting Open from the File menu within it, making sure that Show is set on All available.
Setting Options: Switches
To set options, select Switches from the Special menu. Here are some of the more useful options:
- To keep copies of all messages sent, check Keep Copies. They'll be stored in your Out mailbox. If you keep copies, clean out your Out mailbox periodically by trashing them or transferring them to other mailboxes; when a mailbox gets too full (over 100 messages) Eudora may crash or you may begin getting error messages.
- You can turn off the You have new mail alert with the Alert switch, and suppress other alerts with the Sound or Flash Menu Icon switch.
- If you would rather not see Do you really want to delete this message? when you try to delete a message you haven't read, turn on the Easy Delete switch.
Saving Messages in Eudora as Files
To save a message as a plain text file that can be read by any Mac word-processing application, while reading it or with it selected in the message summary window choose Save As from the File menu, keep the subject name or give it a new one, decide where you want to save it, and click Save.
If you make an error typing an address, the Internet mail system will bounce the message back to you, including cryptic error messages. To correct the address easily and resend the message select Send Again from the Message menu; a new window will open with the error messages stripped out showing the original message ready to be re-addressed.
To append information such as your name, organization and e-mail address to all of your messages, choose Signature from the Special menu. A window will appear in which you can type whatever information you'd like. Choose Switches from the Special menu and be sure the Use Signature box is checked. When you send your message, your signature will automatically be added to your letter.
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